Privacy policy

Privacy policy

VIASYS VDC OY (herein referred to as “Viasys”, “we”, “our” or “us”) respects your right to privacy and is committed to complying with the applicable data protection and privacy laws. We aim to be transparent at all times about our treatment of your personal data. This privacy policy (“Policy”) covers how and for what purpose we collect, use, store, disclose and transfer your personal data, so please read it carefully. “Personal data” in the context of Policy refers to any and all information relating to an identified or identifiable individual.

“Viasys” (also “we”, “our” or “us”) refers to all companies belonging to the same group with Viasys VDC Oy from time to time, including the globally operating Topcon Positioning Group. However, any or all of the Viasys companies may also have their own privacy policies that apply to their own processing activities. Such policies, if any, can be viewed at the respective Viasys company’s homepage.

This Policy applies to personal data we collect in connection with websites, newsletters, products and services offered by Viasys as well as personal data collected from other interactions you have with us. By continuing browsing our website, using our products or interacting with our services, you acknowledge and agree to the use of your personal data as explained in this Policy.

1. DATA COLLECTED

The personal data we collect depends on the circumstances and the product or service you are using. We typically collect your personal data directly from you when you subscribe to our newsletters, register into an event, order or purchase our products or services, or otherwise interact with us. Such personal data collected may include, inter alia, the following categories of data:

General contact information:
• First and last names;
• Title or position in the customer company;
• Contact details (i.e. addresses, emails, phone numbers); and
• Country and language.

Participation and interest information:
• Information on your interests (as informed by you) and other equivalent information you have entered into our services (e.g. preferred services or products); and
• Questions asked from and answers given by you in relation to our customer campaigns.

Other information concerning customer relations:
• Communications and messaging related to your customer relationship with us;
• Feedback and reclamations;
• Marketing actions directed at you, as well as other actions taken for maintaining the customer relationship; and
• Consents and prohibitions concerning direct marketing.

Technical information:
• IP –address
• Information and IDs of your devices;
• Information on applied ad blockers;
• Information on the website you linked from;
• Ad banners and other information you viewed; and
• Other technical information and log data your browser provides us.

In addition to the above-mentioned personal data we obtain or collect from you, we may receive certain personal data from third parties (e.g. contact information updates from publicly available sources).

You must only provide us such personal data that is your own. If you provide any personal data about other individuals than yourself, you must ensure that you: (i) have their permission to provide their personal data to us; and (ii) have made them aware of the terms of this Policy.

2. PURPOSES OF PROCESSING

We process your personal data for different purposes, some of which may apply simultaneously. We primarily process and use your personal data in order to provide you the products and services you have requested, process your orders, fulfill your other requests concerning our products or services and for other actions necessary for the performance of your contract with us. We may also process and use your personal data for different customer relationship management purposes, such as for general customer service and other communication purposes.

We may process your personal data to further develop and analyze our products, services, and our general business. For the most part, we use aggregated data or statistical information for such purposes and try to avoid using data that is directly identifiable to you.

We may also process and use your personal data to send you newsletters and other information on our products or services you have expressed interest in. We may use your personal data for marketing purposes in accordance with the applicable laws, such as sending personalized marketing, to conduct market research, or send information on new products, services, updates or other campaigns directly to you electronically or otherwise. By subscribing to our newsletter, ordering our products or services or otherwise providing us with your contact details, you give your consent for the use of your personal data for marketing purposes. You may at any time withdraw your consent or unsubscribe from any marketing messages according to the instructions given below in section 5 (Your rights).

3. TRANSFERS AND DISCLOSURE OF DATA

We may from time to time transfer, share or otherwise disclose your personal data to third parties in accordance with what has been stated in this Policy or as required under applicable laws. All disclosures and transfers of personal data are limited to “need to know” basis and performed in accordance with the applicable laws. We always ensure that sufficient security measures are applied where personal data is disclosed or transferred within or outside the EU or the EEA (e.g. through data transfer agreements or other contractual or legal arrangements).

We may share and disclose your personal data within Viasys group companies, and may transfer some of your personal data for the use of other Viasys group companies (e.g. for the purposes of research, analysis and marketing). You hereby acknowledge and agree to such transfers and disclosures of your personal data. Further information on Viasys group companies and their locations can be found on our websites.

We may share and disclose your personal data to authorized third parties who process personal data on behalf of Viasys for the purposes of this Policy, such as to software or logistics service providers.

We may disclose your personal data to law enforcement agencies, government or regulatory bodies, internet service providers and content protection organizations as required or allowed by applicable law. We may also share anonymized information publicly, e.g. statistics about the general use of our website, products and services.

We reserve the right to transfer or disclose your personal data to prospective or actual buyers in the event we sell or transfer all or a part of our business or assets. We will make reasonable efforts to provide you with advance notification of the transfer of your information in such circumstances.

Your personal data is primarily stored and processed within the EU and the EEA. However, your personal data may in certain situations be transferred to countries outside the EU and the EEA, where the level of data protection may not have been deemed sufficient by the EU Commission (such as the United States of America). This may be the case e.g. where your personal data is shared or disclosed within Viasys group companies or where the servers we use are located outside the EU or EEA.

4. DATA RETENTION AND SECURITY

We store your personal data only for as long as it is necessary for the performance of the purposes described in this Policy. When your personal data is no longer needed for the purpose in question, we will permanently destroy or anonymize your personal data, unless otherwise required under applicable laws.

We maintain appropriate organizational and technical security measures to help protect the personal data we hold about you against loss, misuse or unauthorized access, unlawful disclosure, alteration or destruction. These measures may include, where appropriate, the use of firewalls, malware and virus protection, implementing access rights management systems, employee training, encryption and back-up systems. We also seek to ensure our service providers do the same. Unfortunately, no system can be guaranteed as completely secure and there is an inherent risk in transmitting information over the internet. It may be possible for an unrelated party to intercept or access such transmissions unlawfully. If you believe that your personal data under our control has been compromised, including access to any accounts you hold to our services, please contact us immediately using the details below.

5. YOUR RIGHTS

If you wish to request information or access to the personal data we hold on you, or want us to delete, replenish, correct or anonymize any unnecessary, outdated or incorrect personal data we hold on you, you have a right to do so by contacting us using the contact details given below. We will use reasonable efforts to supply, correct or delete personal data on you in our files within reasonable time. You also have the right to request and receive the personal data we have collected on you in a commonly used and machine-readable form as well as under certain conditions request restricting processing of your personal data. To protect your privacy, we may require you to prove your identity before we are able to fulfill your requests. Please note that we may be required to retain certain personal data due to applicable laws.

You have the right at any time to object to your personal data being used for marketing purposes. If you wish to stop receiving marketing communications from us, you may do so by clicking the “unsubscribe” link at the bottom of the relevant newsletter or other communication. Please note that this will not unsubscribe you from all communications, only the newsletter in question. If you wish to opt-out from receiving any marketing communications from, please contact us using the details given below. Please however note that as our customer you cannot unsubscribe from informative messages concerning the services or products you have purchased (such as information concerning service interruptions or errors).

In addition, if and to the extent the processing of your personal data is based on your consent, you may at any time withdraw such consent either though technical means (where available) or by contacting us at the contact details given below.
You may also have the right to lodge a complaint with the local supervisory authority responsible for data protection matters, if you e.g. consider that our processing of your personal data is not in accordance with the applicable laws or that the realization of your rights has not been sufficiently guaranteed.

6. COOKIES AND TRACKING TECHNOLOGIES

Viasys and our service providers use cookies and tracking technologies on our website to enable us to analyze the use of our website and services, to improve and personalize your experience of our website and services and to serve advertising, which may be tailored to you based on your browsing behavior and other information held about you.

6.1. COOKIES

A cookie is a small text file that is sent by a website to your computer or mobile device where it is stored by your web browser. A cookie contains limited non-personal data, usually a unique identifier and the name of the website. This enables a website to recognize you as you move around the website and/or each time you revisit. Cookies are used for a wide variety of purposes such as to keep you logged in, to remember your preferences and settings, to analyze how the website is used by you, and to serve advertising to you.
Cookies may be served to you by the website you are visiting (a “first-party cookie”) or by another organization providing services to that website, such as an analytics company (a “third-party cookie”). They will either be stored for the duration of your visit (a “session cookie”) or they will remain on your device for a fixed period, which could be months or even years, to remember you across multiple browsing sessions (a “persistent cookie”).

SERVICE COOKIE EXPIRATION PURPOSE OF USE
.NET ASP.NET_SessionId End of session This (first party) cookie is used to maintain an anonymized user session.
Pop-up ap_ap_1d, ap_ap_all, dsubmitted_XXXXXX ≤ 365 These (first party) cookies are used to ensure that pop-ups and others functions are shown as intended.
Google Analytics __utma, __utmb, __utmc, __utmz ≤ 731 days We use Google Analytics to collect statistical information about how our website is used. Google Analytics use information such as your IP address, browser type and unique identifiers stored in (first party) cookies on your device to record how you interact with our website.
DoubleClick (Google) _drt_, id ≤ 1664 days We use DoubleClick (Google) to gather data such as age, gender and interest categories for statistical purposes. It is important to note that these reports are derived from Google’s (third party) DoubleClick cookies and device identifiers, which are also used for advertising.

You can easily choose how cookies are handled by your device via your browser settings, including to refuse or delete all cookies. Please note that if you choose to refuse cookies, our services and website may not function properly and certain services may not be available anymore. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.

6.2. OTHER TRACKING TECHNOLOGIES

Web pages and emails may contain a small transparent image file or line of code (known as web beacons/gifs, page tags, script) to record how you interact with them. They are used to help us to better analyze and improve our services based on your browsing behavior and interests. Information collected this way may include e.g. which web pages you visit or which elements of a page you viewed, when and for how long, whether you viewed or clicked on a link on the website or whether you opened or clicked on marketing emails sent to you.

Please be aware that our website and other online services may contain third party solutions, embedded contentd or cookies as well as links to third party websites (such as YouTube, Twitter or LinkedIn). When you interact with these services they may collect information from and about you and your interaction with their content. Please be aware that they may track your activity (through the use of cookies or similar technology) without you needing to interact with them. If this concerns you, ensure you log out of their services before using ours. Any such third party services, websites or other content will be subject to their own privacy policy and not ours. We take no responsibility for any such third party content and you view, visit, use or click any such content at your own risk.

7. CONTROLLER OF YOUR PERSONAL DATA AND CONTACT DETAILS

The data controller of your personal data under this Policy is Viasys VDC Oy (business ID: FI1513023-8), located at Vaisalantie 6 02130 Espoo Finland.

If you wish to contact us or have any questions or concerns about the collection, use, storage, disclosure or transfer of your personal data, or if you believe there has been a breach of this policy, please contact us using the following information:

VIASYS VDC OY
att. Privacy
Vaisalantie 6
02130 Espoo, Finland
Phone: +358 (0) 9 2313 2100
Email: info@viasys.fi

All communications are examined and replies issued where appropriate as soon as possible. We may contact you during the process to seek any further clarification if necessary.

8. UPDATES

This Policy may be updated from time to time and you should check this Policy frequently for updates. The date of the most recent update will appear at the top of this page. If the updates include new processing purposes of your personal data, we will give you prior notice and, where necessary, request your consent.

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Our team at Viasys VDC is dedicated to helping you increase the efficiency of your civil engineering projects.